APIEM & STP Bali CONFERENCE PROPOSAL

THE 1ST ASIA PACIFIC EVENTS MANAGEMENT

STATE OF THE ART RESEARCH CONFERENCE

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1. Conference Aims

 

Over the last 10 years events/MICE management has emerged as a new academic subject discipline that is included in the curricula of universities, polytechnics and colleges throughout Asia Pacific. To support the teaching of events/MICE management faculty are required and encouraged to undertake research to develop further the body of knowledge in this emerging subject discipline.

 

This conference will provide an opportunity for scholars and industry professionals to meet, to share their contemporary research findings and to have their papers published. The `state of the art` research that will be the focus of this conference will contribute to the emerging body of knowledge on the events/MICE industry, its development and management in Asia Pacific.

 

The aims of this international, scientific, research conference are to provide a forum for scholars and industry professionals to:

 

• share their contemporary research findings with peers and to examine the importance of these research findings for the management and development of the events/MICE industry in Asia Pacific

• create an opportunity for critical discussion of the key contemporary issues and themes that emerge from the research papers

• enable delegates to network and establish academic, industry and research collaborations of mutual interest and benefit

• publish contemporary knowledge in the events/MICE management subject discipline so that it can be used to inform the development and content of events/MICE management undergraduate and postgraduate degree programs of the future

 

Through this conference delegates will examine the current `state of the art` research that is being undertaken in Asia Pacific within the subject discipline of events/MICE management and will be given insights into developments in:

 

• events/MICE management theory

• events/MICE management research methods

• events/MICE management empirical case studies

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2. Conference Themes

 

Conference papers on the following themes will be welcomed for review by the scientific committee:

 

Arts and cultural events

Corporate and business events

Designing creative events

Destination management of events/MICE

Development of the events/MICE industry

Economic, social and environmental impacts of events

Entertainment events, music, performances and shows

Events managers and entrepreneurship

Events/MICE marketing

Events planning and production

Events policy from a government perspective – local, regional or national

Event project management

Family events, funerals, parties and weddings

Human resource management for events/MICE

Incentive travel and destination development

Lessons and legacies of mega-events

Meetings, conferences and exhibitions

Political events, inauguration ceremonies, military events and protests

Religious celebrations, ceremonies and events

Sports events, regionally, nationally and internationally

Strategic planning for the events/MICE industry

Sustainability of events

Volunteers and events/MICE management

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3. Scientific Committee

 

The conference scientific committee will be chaired by Professor Dr Karen Fernandez (VP IMUS, Philippines & VP APIEM). Reviewers for the scientific committee will be drawn from the APIEM Journal Editorial Board and from STP Bali.

 

4. Conference Publications

 

The APIEM Journal will publish a selection of conference papers either as one, or potentially more special editions – depending on the themes of the papers and their quality.

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In addition, subject to the quality of the papers it may also be that a wider selection of papers are published as a text book.

 

5. Submission of Manuscripts

 

Paper presenters will submit their manuscripts by electronic format to the scientific committee for review. The APIEM Journal website can be adapted for this purpose.

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6. Who Should Attend

 

The following delegates will find the conference of benefit:

 

• Academic researchers and faculty/lecturers who research and teach in the fields of events management, MICE, hospitality, leisure and tourism with an interest in the Asia Pacific events/MICE industry

 

• Postgraduate and PhD scholars who are studying programs in events management/MICE

 

• Events/MICE management professionals who work for public and private sector organisations that are involved with the management and development of the events/MICE industry

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7. Conference Venue

 

The venue for the conference will be the STP Bali Convention Centre.

 

8. Delegate Accommodation

 

Delegates will stay at either the STP Bali Resort Hotel or at a hotel in Nusa Dua.

 

9. Duration of the Conference

 

The conference will have two business days followed by an optional sightseeing

programme for delegates.

 

The dates for the conference are to be determined but no earlier than March

2019.

 

10. Financial Arrangements

 

STP Bali will agree with APIEM Events the costs STP Bali will incur in hosting the

conference. Upon successful completion of the conference and receipt of all

monies owing to APIEM Events a transfer of monies will be made from APIEM

Events to STP Bali.

 

11. Target Number of Delegates

 

The break-even point of the conference will be based on 50 full fee-paying

delegates registering for the conference, although it is hoped that 100 delegates

will register for the conference.

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12. Conference Organisers

 

The conference organisers will be APIEM Events and the MICE & Events Dept at

STP Bali.

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The responsibilities of each partner will be:

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APIEM EVENTS

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1. To work with and support the STP Bali conference organising team in all aspects of organising the conference to ensure that it is organised professionally and results in high satisfaction from paper presenters and delegates. Professor David Hind will be the Conference Chair.

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2. To work with the STP Bali conference organising team on determining the costs to be incurred in organising the conference and the conference registration fees to be charged in order for the conference to be self-financing.

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3. To set the author guidelines for paper submissions.

 

4. To receive electronically the paper abstracts and submissions from paper presenters.

 

5. To work with the conference scientific committee to review abstracts that are submitted for the conference in order to determine which papers are included in the conference programme.

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6. To prepare soft copies of the papers that are to be included in the conference so that memory data sticks can be prepared of the conference proceedings.

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7. To work with the conference scientific committee to organise the programme for the conference and the content of the conference.

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8. To allocate parallel session chairs to each of the parallel sessions and instruct the chairs on their roles.

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STP Bali

 

1. To work with and support the APIEM Events conference organising team in all aspects of organising the conference to ensure that it is organised professionally and results in high satisfaction from paper presenters and delegates.

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2. To work with the APIEM Events conference organising team on determining the costs to be incurred in organising the conference and the conference registration fees to be charged in order for the conference to be self-financing.

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3. Specifically to:

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• promote the conference through social media marketing and the STP Bali website

• seek conference sponsors

• liaise with and book the venue for the conference and communicate with the conference venue on all aspects of hosting the conference

• prepare the conference pack for each paper presenter and delegate to include: memory data stick of the conference papers; conference programme; conference souvenirs

• provide student ambassadors to work as hosts at the conference for delegate registration and to accompany VIPs and Keynote speakers

• design and analyse a conference evaluation form to be completed by paper presenters and delegates

• organise airport transfers for delegates

• organise transportation to/from the conference venue for delegates

• organise a welcome dinner and gala dinner

• organise a post-conference sightseeing programme of Bali for delegates

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4. To work with the conference scientific committee to review abstracts that are submitted for the conference in order to determine which papers are included in the conference programme.

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5. To work with the conference scientific committee to organise the programme for the conference and the content of the conference.

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6. To identify and recruit VIPs for the conference.

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